Online human resource management software, built for your business.

Sapama HRM is an End-to-End Human Resource Management Software that enables to calculate payroll, manage leave applications, track staff attendance, perform appraisal among others

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Why companies like yours choose Sapama HRM

End-to-end Human Resource Management

Executive Dashboard, Employee Profile, Organizational Structure, Payroll, Leave, Attendance, Appraisal, Recruitment, Training, On-boarding, Out-boarding, Employee Self-Service

Easy to use

Simple, user-friendly, easy to learn, intuitive and consistent user interface, email notifications, reports, powerful search, sorting, filtering, exporting (Excel, CSV, PDF) and importing functionality

Pay as you go

Free one month trial, pocket friendly, pay only for employees being managed, opt out at any time, no expensive cap-ex, low cost of ownership, high return on investment

Customize & brand

configurable to suit your business process and use own corporate identity such as logo and colours

Safe and secure

information is securely encrypted and safely stored online, daily backups, role-based Access Control (RBAC) ensures staff access only modules authorized to, maintains an audit trail, intelligent login to detect any hacking attempts

Local yet global

Comply to local statutory regulations, support for multi-companies and multiple locations, incorporates industry best practices and benchmarked against global standards

 Payroll & payslips

Payroll & payslips

Does processing payroll feel like rocket-science? Not any more, With our payroll module, you can:

Configure custom benefits and deductions at a staff level
Batch process payroll for multiple staff at a click of a button
Generate a professional payslip branded with your corporate logo
Email payslip to individual staff email address in batch
Generate ITAX, P9, NSSF and NHIF by-products ready for submission
Generate a bank report that can be sent to bank for payment
Generate a detailed master roll

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 Leave application & management

Leave application & management

Does your staff fill in paper-based leave application forms?
Do you lose track of leave days?

You don't have to.

Sapama Leave app allows your to:

Configure many leave type eg Annual, Sick, Maternity, Study
Employee self application,
Hand over / duties Delegation
Four-level approval (Delegatee, Supervisor, Head of Department, HR Manager)
Upload supporting documents eg doctors reports
1.75 days per month leave accrual
Automatically calculation of leave balances
Email notifications when leave status changes

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 Employee Self-Service

Employee Self-Service

Does staff request you to print their payslips or keep asking you to check their remaining leave days from your excel?

Sapama Employee Self-Service portal empowers employees to self serve anywhere, anytime.

Employee are able to:

View and update their details
Apply and approve leave online
View their timesheets
View and download payslips and P9 for filing
Upload personal documents
View important HR policy documents

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 Biometric time & attendance

Biometric time & attendance

Do your employee sign paper-based timesheets when they clock in and out?
Do you find it tedious and time consuming to analyse the timesheets?

We have you sorted

Sapama Biometric Module empowers your to:
Track employee attendance by employees using a biometric device
Know what time a staff can in and when they went out
View attendance reports such as absenteeism, lateness and overtime online
Lateness and overtime can be factored in when calculating payroll.

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 Employee profile & bio-data

Employee profile & bio-data

 Capture and keep updated staff records

Personal Information (Date of Birth, Identification number, Nationality, Ethnic Race etc.)
Upload documents such as scanned ID, PIN etc
Record any disciplinary cases and warning letters
Track assets assigned to staff
Upload profile picture
Capture Next of KIN, emergency contacts and dependants
Capture contract details such as dates and upload the signed contract
Record education background and professional qualification
Work experience, previous workplace & skills
Capture updated bank payment details
Capture basic salary, remuneration benefits and deductions
Track exit dates, termination reason and feedback

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Online Recruitment

Online Recruitment

Automate your end-to-end recruitment process from: 
 posting jobs vacancies online

create a professional job page branded with your logo

candidates can view all available job openings on the mini-website

share the job application link on your social media

applicants to fill an application form online and fill in their details, profile, education, job experiences and upload CV/resumes

view and track all applications in one place instead of applications sending CV/resumes via email

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Sapama in numbers






payslips processed


Leave applications
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1000+ companies have switched to Sapama

Our leave application processes is simple, streamlined and automated

Clarine Bowa, Finance, Admin & HR Manager, ForumCIV

We are now able to quickly and accurately process payroll for our multiple locations and group of companies

Loise Wanga, HR and Admin, Manara Logistics

Their support is responsive, timely and friendly

Jane Mwangi, HR, ROLSS

Our struggle managing our staff was made easy with Sapama software

Emmah Ngigi, Director, Linic Enterprises

If you are looking to digitize your HR operations, Sapama has got your covered

Josephine Yongo, Operations Manager, Rafiki Wa Maendeleo Trust

Since we implemented Sapama, we've eliminated paper, saved cost and improved efficiency

Carol Muga, HR Manager, APN

Prior to implementing Sapama it was difficult to track our expenses and know our bottom line, but with Sapama we are able to record our expense, generate accurate Profit and Loss statements that helps understand our property’s financial health.

Daniel - M&N Apartments

Meet our happy clients

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